Agile project management tool for time management

Resource planning
Shannon M July 29, 2022

With Stafiz, customizable time tracking features allow you to track the time your employees spend on internal and external company projects This data can be directly used in mission reports, saving time and ensuring that your financial analyses are as accurate as possible. In this article, we will provide you with more information!

Time tracking features adaptable to your organization

Time entries (from past, present, and future) can be set up in various ways with Stafiz: in numerical values, in half-day blocks, and in calendar modes. The choice of calendar settings is crucial to ensure ease and frequency of use for your employees.

3 flexible features allow you to customize employee time tracking to your organization:

1. The number of periods in a day

This feature corresponds to the number of periods that make up a full working day. For example, a day can be split into 2 periods, the morning and the afternoon. It could also be split into 8, corresponding to each hour within an 8-hour work day. The split will be dependent on your company's work habits.

2. Display settings

You can choose between two types of displays:

  • "By number" indicates that your collaborators will enter numerical values. For example, if the number of periods in the day is 4, they will enter "2" if they spent half a day on the project and "4" if it was the whole day. This is the original display.

    Stafiz-time-tracking
    Display mode by number
  • "By block". This mode applies only if you have chosen to split your day into 2 periods. The platform will display two rectangles per day, one for the morning and one for the afternoon; users can click on the blocks to enter the times.

    Block display mode
  • New "Calendar" feature: this mode offers an hour-by-hour calendar display, which allows you to enter your times at specific hours of the day.

    Time tracking - Calendar display mode
    Display mode by calendar

3. Customize time log settings with specific increments

The choice of granularity in Stafiz. The parameters are numerous and allow
to adapt the platform to your organization.

This feature corresponds to the precision with which the collaborators will be able to enter their hourly progress. For example, if the manager enables the setting specifics to increments of 1, users will only be able to enter their hourly progress in fractions of one. So, if the day is split into 8 and the user spent 5.5 hours on a task, the user can only enter 5 or 6 hours in the time log. However, if the manager changes the settings to increments of 0.5, that user will now be able to enter their project time as 5.5 hours. This agility in setting specifics allows for the possibility of precision in time tracking and follow-ups.

Production plan in days or hours :

Choice of the unit when costing the project on the Stafiz platform
The choice of the unit when costing the project on the Stafiz platform

Through Stafiz, you can create production plans with project costs in order to allocate resources to customer projects. This plan can be created by setting indicators to days or hours so that you are able to specify whether certain employees are working on a daily basis or hourly basis.

Project costing or production plan on the Stafiz platform
A project costing or production plan on the Stafiz platform

 

Billing

Flexible use of the time spent in Stafiz invoicing
Flexible import of the time spent in the billing

Stafiz allows for accurate billing of your projects with customizable features.

As soon as your employees have entered their time spent on a project, all you have to do is edit the specific invoices.

For fixed project prices and contract-based projects, you can select days within the past month along with the time employees spent on the project; the selected information will be automatically recovered to be invoiced at rates indicated by the specific project.

You can also detail invoices by manually indicating the number of worked days on the project.

 

Manual entry in billing
Manual entry in the billing in Stafiz

For current projects, the additional tab "Invoicing statement" allows for the comparison of the realized with the invoiced. It is, therefore, important to enter the correct times in order to compare the valued production to the not-yet invoiced.

 

Follow-up of the realized and not invoiced production
Follow-up of the production realized and not invoiced in Stafiz

Stafiz helps professional services to gain visibility and better manage their resource planning and their project progress thanks to real-time data, the taking into account of all costs and financial KPIs. Stafiz is a SaaS solution for managing resource planning, project management and business intelligence. So budgets and margins are always respected and you make better decisions for your business.

To learn more about the Stafiz platform, request a demo.

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