Expense management

Streamline your processes with integrated Expense Management -  Unlock Efficiency and improved user experience

Experience the convenience of on-the-go expense submissions via smartphone, leverage the precision of OCR for instant data capture, and accelerate approval processes—all natively connected to your projects portfolio to enhance financial accuracy and automate your invoicing process


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Double-down on process automation and control with our integrated expense management tool

Elevated Employee Experience

Submit and manage expenses on-the-go with our mobile-friendly platform, equipped with cutting-edge OCR technology for instant recognition of amounts, dates, and VAT

Robust Security

Safeguard your financial processes with customizable rules and multi-tiered approval workflows.

Seamless Integration with Financials and Billing processes

Incur expense data effortlessly into your project costs. Get a holistic view of your company’s financial health and make informed decisions with continuous monitoring and simplified invoicing for rebillable costs.

Accounting Made Simple

Enjoy seamless accounting integration with options for both flat file and API connectivity. Extract and leverage your financial data with ease, streamlining your accounting practices and eliminating manual data entry errors.

Maximize Efficiency with Streamlined Expense Management

Our cutting-edge platform offers a robust solution to track your expenses effortlessly and securely

  • Cross-Platform Accessibility: Our system is fully compatible with all devices
  • Advanced Receipt Capture: Unlock the power of technology with our Optical Character Recognition (OCR) feature. Scan receipts instantly
  • On-the-Go Management: Approve expenditures, process requests, and manage your finances directly from your smartphone
  • Secured Digital Storage: Eliminate physical clutter by securely storing your financial documents digitally, with guaranteed probative value to meet compliance and archival needs.

Discover the power of an expense management system fully integrated to your project management and billing system

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Automatically track expenses on-the-go to free up valuable time

  • Scan Receipts Instantly with your smartphone's camera
  • Watch as new expense reports are created automatically
  • Easily choose the project for each expense with a simple selection process
  • Confirm, Review and send off your expenses with a single confirmation action

Master Your Expense Management

  • Eliminate Upfront Employee Costs
  • Track Spending Instantly to maintain constant oversight and control.
  • Automate Receipt Storage for hassle-free record keeping.

Experience firsthand the power of project expense management

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Optimize financial performance with advanced expense management

  • Integrate costs with project monitoring to safeguard your profit margins
  • Monitor internal spending with real-time tracking
  • Streamline expense billing with our simplified invoicing feature
  • Distinguish expense types (billable and non-billable expenses) for accurate financial oversight.
  • Secure probative storage ensuring compliance and audit readiness.

Our customers say it best

Photo Testimonial Lalet

Isabelle Lalet

Development and Support Manager

At Colorado Consulting


Before using Stafiz, we were unable to improve our resource planning rates. Thanks to Stafiz, we manage our capacities much better and have improved our margins .”

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Emeline Stievenart

Associate Director

At KiMSO Conseil


We highly recommend Stafiz: since the creation of our consulting company, we have tried multiple Excel files. Today, all our data is centralized in Stafiz, and we receive our dashboards in real time .”