Which Enterprise PMO Software To Choose for Your Projects?

The Project Management Office (or PMO) has quickly become a key element for a company that wants to structure its activities.

Thus, many PMO software programs have emerged, making it possible to organize project management, resource management or performance management.

However, it can be difficult to navigate the diversity of options. To help you in your choice, we have prepared this comparison of PMO software to consider in 2025. We have selected six softwares, detailing their strengths, functionalities and limitations.

What Is An Enterprise PMO Software?

PMO software is a comprehensive tool that provides clear and reliable visibility into all ongoing projects.

Typically intended for the project management office, PMO software offers specific features.

Why Should You Use a PMO Tool?

PMO software meets specific needs that require the use of a powerful tool. It centralizes all the information on a project and thus allows:

• Organize projects and the project portfolio,
• facilitate project monitoring, 
• optimize resource management,
• measure and manage time spent,
• identify and anticipate risks,
• Provide tools for communication within the team and with the various stakeholders.

Thus, a well-configured PMO software adapted to its structure allows you to gain in efficiency. Indeed, it facilitates the execution of projects, improves the quality delivered and has a strategic dimension: it contributes to the alignment of the project portfolio with the company's overall objectives.
In addition, it makes projects more easily duplicable because it allows you to build a history.

What Features Does PMO Softwares Offer?

Project and portfolio management

PMO software that enables complete project and project portfolio management with advanced analytics capabilities. They must make it possible to:

• analyze available resources and expected margins to better prioritize projects,
• budget and monitor progress accurately, comparing time spent vs. billed and forecast vs. actual in order to optimize profitability,
• monitor objectives with alerts in the event of deviations, in order to quickly detect projects at risk (delays, overruns, disengagements),
• Plan effectively by managing schedules, schedules, milestones, dependencies, and deadlines to ensure deadlines are met.

Most of the time, these tools offer both predictive and real-time dashboards, helping to track key performance indicators, providing accurate visibility into progress, risk, and profitability.

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Resource Management

PMO software makes it easy to manage resources to meet project needs by optimizing loads. They make it possible to:

• gain visibility into availability and resource planning thanks to a workload plan that crosses schedules, skills and assigned loads,
• quickly search for suitable profiles via a skills search engine, facilitating the selection of the most relevant talents for each mission,
• manage the overall management of skills within the organization, in order to anticipate needs,
• Implement a capacity plan, identifying resource needs in advance to adjust the load.

Communication and collaboration tools

Finally, PMO software incorporates powerful features to foster collaboration. Indeed, it helps to streamline exchanges by centralizing information. The PMO software thus makes it possible to:

• Simplify project communication with dedicated tools: report creation, presentations, instant chats, notifications or automatic emails,
• strengthen collaboration between teams by grouping exchanges around a common platform (chat, notifications, documents, comments),
• centralize project information and avoid silos, by connecting data from CRM tools, management tools, tools such as Excel or messaging,
• Guarantee data security through precise management of access rights,
• efficiently manage project documentation thanks to a document cloud (EDM), facilitating the sharing and traceability of files,
• Structure ideas and brainstorming phases with mind maps, for a clear and digestible visual representation of information.

These features ensure better information sharing and contribute to faster decision-making. In addition, they offer a common vision at all levels of the project.

Customization and integrations

In addition, PMO tools also offer customization capabilities to offer interfaces and workflows tailored to the needs of the organization. 

In addition, the more or less numerous integrations allow you to integrate with your tools already in place. 

Enterprise PMO Softwares Comparisons For 2025

Stafiz: the PMO software to sell projects

• Why choose Stafiz? 

Stafiz is a French PMO tool designed specifically for service providers, offering a global view of the project portfolio.

Comprehensive view of the status of the different projects in the portfolio in Stafiz 

With intuitive ergonomics and relatively easy to implement, this solution offers a dedicated customer service, with the assignment of a dedicated account manager.

Stafiz offers many integrations with widely used tools like Notion, Trello, Hubspot, Salesforce, or Cegid.

• Target audience

Stafiz is aimed at consulting firms, IT Services and any structure that sells projects with the constraints of profitability and resource planning.

• Features

Stafiz offers four main blocks of features, enabling centralized and automated project management. 

Project management, with: 

• project planning and monitoring, 
• managing and sending invoices and payments,
• Automatic generation of documents (PDF, Word) from templates.

The Management of the resource planning and resources, with: 

• forecasting resources based on needs,
• the allocation of resources according to skills and availability,
• the resource planning by mission and by period, 
• the resource planning to anticipate opportunities, 
• leave management,
• Dedicated reporting to facilitate accounting.

Stafiz also offers detailed reporting and analysis generation and editing capabilities as well as expense management to record and process mission-related expenses, using OCR technology.

• Weaknesses

Since Stafiz's community is smaller than for other PMO software, external resources such as forums, tutorials, and plugins may be fewer. 

Redmine: a free PMO software for technical teams

• Why choose Redmine? 

Redmine is an open-source tool known for its flexibility and customization capabilities, particularly appreciated in IT environments. Multilingual, it is available in 34 languages.

• Target audience

This free PMO tool is primarily aimed at technical teams, IT departments or IT structures with major customization needs.

• Features

Redmine is suitable for multi-project management, it offers the classic Gantt charts, calendars, past and historical time entry.

Its technical orientation can be found through features such as bug reports, wikis, tickets and adaptable workflows or the management of user rights by defining roles.

• Weaknesses

Redmine has a somewhat aging interface. Intended for technical profiles, its deployment and configuration require technical skills. 

Being open-source, product developments depend on the needs of the community. In addition, Redmine is limited compared to other PMO software on strategic planning, portfolio management and reporting features. 

Britix24: the all-in-one PMO solution for small businesses

• Why choose Britix24?

Britix24 presents itself as a complete PMO software that appeals to small structures. Indeed, its interface is clear and user-friendly and its free version is relatively complete, allowing project management, time management and CRM.

In addition, it offers various integrations with popular tools such as Miro, Zapier or Stripe. 

• Target audience

Britix24 is therefore mainly intended for VSEs and SMEs or hybrid teams with needs between project management and CRM. 

• Features 

Britix24 has 5 feature blocks: 

• Collaboration, with tools such as chat, document management or messaging.
• CRM, for quoting, invoicing, or sales automation.
• Tasks and projects, with Gantt charts, Kanban boards, time tracking.
• Websites and shops, for the construction of websites and online shops.
• HR and automation, for absence management, task and workflow automation, and knowledge base creation.

Weaknesses

Britix24 is a bit light on some project management features.

Also, while the free version is comprehensive enough, upgrading to access more storage can quickly become expensive. Finally, the learning curve to master the software can be long.  

Jira: the agile PMO software for technical teams

• Why choose Jira?

Jira, developed by Atlassian (Confluence, Trello, Loom), is a very widespread and appreciated tool. This popularity gives access to many resources and documentation. In addition, it benefits from the various integrations with the most used software such as Miro, Github, Slack, Zendesk or Trello.

Considered one of the leading software for dealing with agile or scrum projects, Jira is efficient for task tracking, a backlog and for operating in sprints. 

Extensions such as Advanced Roadmaps, Tempo or Structure enrich the basic version, but it is Align that will make Jira a convincing PMO software. 

• Target audience

Jira is mainly aimed at technical teams or IT Services IT needs a scalable solution. 

• Features  

Jira is suitable for agile project management and thus offers dedicated features: 

• creation and management of tasks by backlog or Kanban board,
• Progress tracking via custom statuses
• bug tracking,
• Workflow creation and customization. 
• Ticket management.

In addition, it makes it easier to visualize by offering different views such as schedules, calendars, lists and tables.

• Weaknesses

Without an extension, the basic version of Jira is not very oriented towards portfolio management. In addition, this tool is not very suitable for non-technical projects. Finally, Jira can be less powerful than other PMO software when it comes to document management or collaboration. 

Teamwork: the customer-centric PMO tool for agencies and IT Services

• Why choose Teamwork?

Teamwork stands out for its client-centric approach in that it is designed to

service-oriented and customer satisfaction teams.

Its relatively intuitive and neat interface makes the tool easy to access. In addition, there is a mobile application, facilitating remote access.

The free plan offered is quite comprehensive. Teamwork also has various integrations such as the Google suite, Stripe, Hubspot and Slack.

• Target audience

Teamwork is aimed at agencies, IT Services customer service and marketing teams. 

• Features 

Teamwork allows multi-project management, time management and invoicing, its strong point.

A real external collaboration tool, it allows you to exchange directly on the platform with service providers. In addition, it offers task and time tracking features, in order to control budget and ROI.

Weaknesses

On the other hand, Teamwork shows some weaknesses when it comes to managing portfolios, capabilities, and resources. It may also lack flexibility. 

PrismPPM: the PMO platform dedicated to strategic portfolio management

• Why choose PrismPPM?

PrismPPM, formerly known as WorkOtter, is a PPM solution designed to provide strategic project portfolio management.

Customizable, with a pleasant interface, PrismPPM offers dedicated support and customer service. Enriched with artificial intelligence, PrismPPM presents itself as an innovative solution that is constantly evolving.

• Target audience

The tool is mainly aimed at PMO managers, CIOs, IT Services and project teams looking for a complete solution to manage their project portfolio.

• Features

PrismPPM offers the following services: 

• project management,
• portfolio management,
• management of ideas and needs,
• resource management,
• time tracking,
• Reporting and dashboarding.

This PMO software allows you to manage a project portfolio by taking into account dependencies, create workflows, create personalized reporting tables in real time or create scenarios. 

• Weaknesses

One of the weak points of PrismPPM could be its documentation, which is a bit lighter than for other PMO tools. 

This comparison focuses on the six best PMO software.

Choosing a PMO tool is a strategic decision that deserves careful consideration. This software is indeed a real ally in managing your projects and effectively deploying your strategy.

So, before making your choice, it is essential to identify your priorities: what are your needs, your constraints and the functionalities that are really essential?

If service companies and IT Services prefer an all-in-one solution such as Stafiz, while technical teams will benefit from favouring tools such as Redmine or Jira, which are more suited to these environments.