(Very) flexible time management in Stafiz
In Stafiz, time management is very flexible, which allows you to keep track of your employees' time spent on your company's projects, whether internal or external. This time tracking data can be directly used in mission reports, ensuring that financial indicators are as close as possible to reality and save considerable time. We tell you more!
Time tracking features adaptable to your organization
Time entries (from past, present, and future) can be set up in various ways with Stafiz: in numerical values, in half-day blocks, and in calendar modes. The choice of calendar settings is crucial to ensure ease and frequency of use for your employees.
3 flexible features allow you to customize employee time tracking to your organization:
1. The number of periods in a day
This feature corresponds to the number of periods that make up a full working day. For example, a day can be split into 2 periods, the morning and the afternoon. It could also be split into 8, corresponding to each hour within an 8-hour work day. The split will be dependent on your company's work habits.
2. Display settings
You can choose between two types of displays:
- "By Number": Indicates that your collaborators will enter a number. For example, if the number of fractions in the day is 4, we would enter "2" if I spent half a day on the mission, and "4" if it was the full day. This is the classic display.
- "By block". This mode only applies if you have chosen 2 fractions of a day. It then offers a display with two rectangles per day, one for the morning and the other for the afternoon, which can be activated by clicking on it to enter the times
- New "Calendar" feature: this mode offers an hour-by-hour calendar display, which allows you to enter your times at specific hours of the day.
3. Customize time log settings with specific increments
This feature corresponds to the precision with which the collaborators will be able to enter their hourly progress. For example, if the manager enables the setting specifics to increments of 1, users will only be able to enter their hourly progress in fractions of one. So, if the day is split into 8 and the user spent 5.5 hours on a task, the user can only enter 5 or 6 hours in the time log. However, if the manager changes the settings to increments of 0.5, that user will now be able to enter their project time as 5.5 hours. This agility in setting specifics allows for the possibility of precision in time tracking and follow-ups.
Production plan in days or hours:
Through Stafiz, you can create production plans with project costs in order to allocate resources to customer projects. This plan can be created by setting indicators to days or hours so that you are able to specify whether certain employees are working on a daily basis or hourly basis.
Billing
Stafiz fully manages the invoicing of your projects, including customization
As soon as your employees have entered their time spent on a project, all you have to do is edit the specific invoices.
For fixed project prices and contract-based projects, you can select days within the past month along with the time employees spent on the project; the selected information will be automatically recovered to be invoiced at rates indicated by the specific project.
You can also detail invoices by manually indicating the number of worked days on the project.
For time-and-work projects, there is an additional tab, "Invoicing status", which allows you to compare the completed to the invoiced. It is therefore important to record the times so that we can compare the valued production with the production not yet invoiced.
Stafiz helps professional services to gain visibility and better manage their resource planning and their project progress thanks to real-time data, the consideration of all costs and financial KPIs. Stafiz is a SaaS for managing the resource planning, project management and Business Intelligence. This way, budgets and margins are always respected and you make better decisions for your business.
To learn more about the Stafiz platform, request a demo.
