What are the advantages of Time and Activity management ?
The issues addressed by time and activity management (GTA) are numerous. Recording and tracking working hours and absences, scheduling and allocating tasks are all time-consuming tasks with low added value.
Companies of all sizes are affected, whether in the private or public sector, and whether they are SMEs or multinationals. In the case of selling services time management is essential for invoicing customers.
Convinced by the benefits and ROI for a time and activity management software. , many companies use this type of tool to reduce the time spent on time and activity management.
Time and activity management software can perform a variety of tasks, helping to create a clear vision of resource and skill requirements. Find out how your company could benefit.
A better team organization
Efficient planning
The Time and Activity management software enables to aggregate data of employee organization. This data is then used to the creation of a schedule that is not only efficient but also legal.
- The data use to plan schedules
Generally, Time and Activity management software is associated with other tools in order to collect data , which can come from a badge reader, presence reports or even the digitalization of absences.
This data, then structured and organized , helps team managers to define a strategic and optimized schedule .
For example, Stafiz offers a workforce management module resource planning module, for example, with functionalities to better understand employees' availability, identify cases of work overload and identify skills needs in order to anticipate recruitment or training.
Real-time visibility into schedules and load
- Greater responsiveness for agile planning
Last but not least, the Time and Activity management software contributes to generating a high level of responsiveness.
In fact, the schedules can be easily adapted to last-minute changes, or in the event of changes in regulations.
A graphical view of current and future workloads of your employees enables you to adjust schedules, for example by replacing senior profiles, who are often heavily involved in internal tasks and projects, with less experienced profiles who are just as qualified.
With Stafiz, you can easily find the most qualified profiles to adjust your planings thanks to the search engine. Indicate your needs in terms of skills, experience and/or availability, and let the algorithm cross-reference the information.
Powerful profile search module in Stafiz
Taking absences into account
Visit managing absences in a company remains a complex issue, since there are so many types of absences and so many reasons for them:
- paid vacations ;
- maternity and paternity leave ;
- RTT ;
- sick leave ;
- training or internal projects...
Time and Activity management centralizes, categorizes, tracks and schedules all information relating to absences. From formulating the request to follow-up.
In this way, information on employee availability can be taken into account when assigning tasks, thus limiting the risk of scheduling errors.
A time and activity management software boosts productivity
Time and Activity management software contributes to performance on several levels.
Support for capacity planning
Thanks to an accurate view of resources and manpower, you're perfectly equipped for optimal planning.
You have access to information such as workloads, skill requirements and deadlines, all of which serve as a solid basis for anticipate needs. So you can limit understaffing and overwork.
Finally, efficient resource planning management is relatively easy to set up with a well-designed Time and Activity management software package.
Strategic resource allocation
L'location and management of resources is greatly facilitated by the use of Time and Activity management software.
In fact, the latter provides an overview of employees' availability, skills, aptitudes and workload.
This makes it possible to strategically allocate tasks. You can take advantage of everyone's different skills, and the company's overall performance is enhanced.
Productivity analysis
The information gathered by Time and Activity management software is invaluable for identify areas for improvement.
Most time management software packages offer fairly advanced analysis functions, enabling you to generate reports and dashboards. This helps to provide an overview whose data is readable and actionable generating time-saving time.
If required, you can then support teams in order to optimize processes.
Avoid payroll errors with a time and activity management software
More reliable payroll management
The time management makes payroll management more efficient and reliable. All information is automatically collected and structured leaving little room for human error.
Once combined with your payroll manager, either through integration or by using an integrated solution such as Stafiz, the data is continuously updated.
Your employees' pay slips are then calculated based on their salary or ADR, and directly pre-filled.
In your project management tool, recorded times are automatically updated in the schedules This gives you a real-time update on progress, for a better understanding of performance.
Double entries are avoided, making overtime processing easier. The data is accurate and reliable.
In addition, it is essential to connect your GTA software to your payroll management tool. Otherwise, data will be duplicated, leading to errors and wasted time.
Legally compliant management
The organization of working hours must comply with comply with the French Labor Code laws and regulations, as well as collective agreements negotiated within the company. Time management tools must be configured accordingly.
Your Time and Activity management software must be able to take account of breaks and available time off, so as to comply with the legal maximum continuous working time allowed.
As regulations are subject to regular revision, the tool supplier must be able to comply with and anticipate these changes in order to ensure a compliant and secure service to users.
Depending on your activity and professional organization, it's best to choose a tool Time and Activity management offering time management at various levels of granularity, for accurate reporting in the event of an audit.
Optimized operational management
The Time and Activity management software facilitates operational management by providing a precise view of current projects, deadlines, delays and potential problems.
The reporting functions available give managers a clear view of project status, helping them to react quickly in the event of an alert.
Stafiz includes a dedicated project management module. This module enables you to :
- centralize project information ;
- improve team visibility with advanced reporting functionality ;
- simplify financial monitoring.
Combine Time and Activity management and project management with Stafiz
Process automation
With the use of Time and Activity management software, personnel management data is automatically digitally integrated.
By limiting human intervention, you save a considerable amount of time and reduce the risk of errors linked to double data entry on several different software packages (e.g. between your payroll and project management solutions).
The exercise of time recording can sometimes be put off by your employees, or simply forgotten when they're mobilized on their projects.
A time management tool can be used to program automatic reminder sequences so that times are integrated on time.
What's more, it takes the burden off HR managers, who no longer have to manually send out individual reminder e-mails.
Data centralization
Data automatically inserted into Time and Activity management software is reliable and accurate.
Structured, the information is easily accessible, enabling informed decision-making.
Better production monitoring
At management level, the various reports offered by time management software bring together all the data to provide a graphical overview.
These dashboards are useful for assessing whether strategic objectives are being met, based on availability, absences and, in particular, their type.
For project management, this view of actual times can be compared with forecast planning, or with historical data from previous projects to establish a comparison. This exercise is a good way of challenging the methodologies and processes used.
An accessible tool
Although there are still some Time and Activity management software products available on locally installed servers, most Time and Activity management software products are now accessible via a SaaS platform.
The supplier offers a cloud-based solution based solution, enabling easy access on any device (computer, smartphone or tablet) via a simple Internet connection.
This is a great advantage for teams on the move or working from home.
