If you sell professional services or working in project mode, the resource planning is part of your daily life.
Its good management makes it an important performance issue. As a result, it is likely that a resource planning Manager supports your project teams to improve resource distribution.
What is the role of the staffing manager?
The staffing manager, or resource planning manager, is responsible for strategic planning of resource capacity. He or she is in a position to allocate the best profiles to a project's tasks and sub-tasks, so as to meet the 3 key criteria for success:
cost constraints,
time constraints,
the requirements in terms of quality.
Talent acquisition and management: a major challenge
To carry out his mission, all good resource planning The manager must have enough technical and business knowledge to understand the resource needs of projects.
During the talent sourcing analytical skills are also required for optimal resource planning, notably through analysis of past projects.
This responsibility is aligned with a company's strategic objectives, since this matching of skills and employees in the short and long term leads to greater efficiency.
Resource planning manager and recruiter: what are the differences?
While both play a central role in resource management,staffing managers and recruiters are involved at different levels.
The resource planning Manager works on a broader and strategic scope, in order to plan projects in order to meet the needs of customers.
The recruiter has a more operational mission, and is responsible for the recruitment process ofcandidates corresponding to the identified resource needs – for example, by the resource planning manager.
These two missions are naturally intertwined, which is why it is possible that the resource planning manager is assigned to the HR Director, the BU director, or even the project managers in certain structures.
But the resource planning Manager is a profession in its own right, the share of which becomes more important in proportion to the size of the company.
How does the staffing manager contribute to company growth?
The staffing manager implements best practices in resource planning to improve business efficiency.
The workforce optimization work orchestrated by the staffing manager can be considered as performance management in its own right. Resource planning has a direct impact on customer satisfaction, by guaranteeing :
quality production through a precise selection of skills;
On-time delivery thanks to the assignment of sufficiently experienced profiles.
Using the Stafiz tool, you can manage your resource planning with complete short-, medium- and long-term visibility into resource planning!
Stay ahead of the curve, and plan your projects from pre-sales.
In the event of a successful assignment, the profiles pre-staffed via the time reserved for assignments are automatically integrated into the schedule.
If this fails, the resource planning is deleted, and the availability of your employees is updated.
Thanks to improved organizational efficiency you'll be able to accept more customer requests, and grow your business.
How to make the work of resource planning manager with a resource planning ?
Resource planning manager's techniques for optimizing recruitment processes
Anticipating recruitment is a key issue for the resource planning.
A shortage of talent or skills can lead to periods of understaffing, and increase the risk of overload for your employees. A sustainable business needs to ensure a certain degree of continuity. Shortages also mean under-performance in sales: without the right talent, you can't get projects off the ground on time and satisfy your customers.
Resource requirements are more easily identified by the resource planning manager if his tool offers him complete visibility on the availability of the workforce.
He can then decide on the best course of action to adopt: implementation of training, subcontracting delegation or recruitment.
Stafiz makes it possible to anticipate these needs by monitoring the projects won and those in the process of being won:
The Stafiz needs summary screen summarizes the needs in terms of skills, seniority or any other know-how required for the launch of future projects
Stafiz's CRM allows you to manage and anticipate opportunities. Stafiz's API connects your CRM.
How do you source talent and keep your pool up to date?
Centralizing resource requirements is paramount for effective management of the resource planning.
Stafiz centralizes resource requirements and thus allows you to better select and allocate your resources
This approach allows you to take stock of your current resource capacity, but also to select the profiles and teams to assign to each current or future project.
Stafiz offers a powerful skills management engine to facilitate your search for profiles to allocate.
Short time for manual entry of profiles?
Swap your employees' CVs and let the Stafiz magic happen! OCR technology allows you to search by reading your PDFs directly at the source. Time saving guaranteed!
The data from the pool is then used by the algorithm to search for profiles during resource planning.
The profile search in Stafiz takes into account skills, availability and appetites
Enter your keywords, select the right usage level, and take advantage of Stafiz Smart Matching for optimal resource allocation in just a few clicks.
How do you maintain an efficient and balanced load distribution?
Are you managing your workload planning with Excel and lacking real-time and forecast visibility?
Do you find it difficult to visualize and anticipate your occupancy rates, overloads or underworkloads (or even "holes" in the schedule or inter-contract periods)? It is difficult for you to study the utilization rate ?
Stafiz allows you to anticipate.
Is the difference in load distribution obvious? With a few clicks, readjust it by adding or subtracting working time from one employee to assign it to another.
Choose a practical and easy-to-use software!
This vision enables you to optimize your utilization rate, so as to keep your teams mobilized on profit-generating projects.
To take it a step further, with time tracking, you can monitor the actual occupancy of projects.
Staffing managers' methods for engaging teams
Resource planning software is proving to be a real springboard for employee engagement and satisfaction.
Firstly, sharing the same level of information between project stakeholders provides greater transparency concerning the overall progress.
Secondly, a collaborative solution with notification functionalities such as Stafiz helps to empower employees with greater autonomy and flexibility.
But the best practice for engaging your employees is to make it a point of honor to take their preferences into account!
We know that despite all your good intentions, the reality on the ground can make the task complicated.
To overcome this problem, Stafiz offers employees the opportunity to indicate their appetite for a type of mission, sector or skill to be mobilized during a project on their profile.
This data inks the information, sometimes mentioned in the annual interview, and makes it possible to establish a real monitoring process and facilitates its application.
If you grant your employees access to the various projects that have been won or are in the process of being won in Stafiz, they can keep up to date on upcoming activity and notify managers of their interest on the needs screen.
Why Stafiz is the best technology assistant for the head of resource planning ?
Specially designed to meet the management and resource planning needs of professional services firms, Stafiz will simplify your daily management.
Collaboration between HR and project teams fostered
The data collected by the staffingl solution on the individual performance of employees makes it possible to complete annual reviews by implementing employee monitoring.
This reflects a more objective reality thanks to the collection of precise data carried out throughout the projects.
Taking into account financial imperatives in the management of the resource planning
By integrating both the resource planning and financial planning of projects, Stafiz is able to forecast costs and benefits based on resource planning. This is enough to adjust the load in order to reduce expenses and increase margins!
Stafiz's scenario builder even offers you different scenarios for optimizing the allocation of your resources according to your objectives: optimization of margin, occupancy rates, etc.
During the project, this analysis continues through the analysis of time and cost deviations in line with operational and financial performance.
It is then possible to compare the real-time implementation with the forecast.
Once the project is completed, the history is kept to allow you to evaluate your production according to the chosen criteria:
task flow;
progress of the phases;
production of the teams.
This makes it easier to identify the reasons for possible delays or bottlenecks. An exercise that will benefit you when planning future projects !
The resource planning Manager carries a mission of great responsibility.
Whether he operates in a small structure – where this duty falls to an employee with a dual function, or in a large organization – where it is more difficult to know sparingly each employee and all the technical specificities attributed to customer needs, aresource planning is necessary to facilitate the tasks of profile search, resource allocation and budgeting.
