How can you better manage your teams and your projects with a resource planning tool ?
When our way of working and carrying out projects changes completely, there is reason to be destabilized. It's been almost two years since many people have been working remotely and the question of project management and resource planning still arises. Manage your teams and make a resource planning effective requires a certain organization. This can be simplified thanks to our Stafiz solution which allows you:
- To accomplish your tasks quickly
- To find and staff the best profiles
- Better manage your teams (even remotely)
Managing your projects remotely, what are the challenges?
In each company, firm or agency, a new dynamic has taken hold. Little by little, everyone had to set up their own office at home. Even if many had the impression of saving time by not having to travel, time remains what project managers and collaborators lack. Indeed, new hybrid working modes, juggling between being in the office and working remotely, are shaking up everyone's organization. Not being able to see each other face to face in all situations sometimes complicates the management of the resource planning .
If your teams seem less engaged and involved in their tasks or missions, teleworking is surely the cause. You can read this article from our blog to better manage your remote employees. It's a real challenge to manage your employees today. You have to get your hands on the best projects and good profiles to recruit without wasting too much time.
How can you have more visibility into your customers’ needs and your teams’ schedules?
According to this article on the Teamleader website, managing a project is the role of the project manager. “This person's responsibility is to combine strategy (planning) and operations (execution) to bring the project to a successful conclusion. ”
The different stages are planning the progress phases and defining strategic objectives with stakeholders. “Then it executes the plan, managing resources (materials, people, etc.) and restrictions (objective, deadline and cost) throughout the process .”
Good task management and respect for deadlines and priorities ensure the success of a project.
Teamleader gives us a list (see below) of all the benefits of good management. This is why we highlight the use of a tool for resource planning . This is the solution to successfully complete your projects and motivate your colleagues. Thanks to this software, distance is no longer a problem to stay operational.
- Meet the expectations of all stakeholders
- Bring order and clarity
- Maintain a specific focus and objectives
- Optimize resources
- Define a realistic action plan
- Guarantee quality control
- Manage risks
- Ensure continuous monitoring
- Reduce the risk of failure
- Managing success and failure (and learning from it!)
Stafiz is a tool for resource planning which allows you to have more visibility on the needs of your customers, the profiles of employees and their schedules. Allocate the right resources to your projects and manage the workload of your teams!
Stafiz, an automatic and fast solution
Stafiz offers the possibility of tracking times in a simplified way. You can update your project monitoring in real time, your activity reports are available on all your devices. These are automatically updated and can be synchronized with your online calendars (Google, Microsoft etc.). You can automate time tracking when one of your employees has to be absent. As an administrator, you can supervise lateness, leave and absences. This is ideal for better understanding the impact of these elements in real time on project monitoring.
In advice or in an agency, this tool resource planning is really made for you and makes your life easier. This is the way to improve your productivity by freeing your employees from long, repetitive tasks. By using all the functions of resource planning of the software, you will have a better vision of what your teams are doing in real time. You'll see who's available and when, as well as everyone's skills and experience.
Monitor the work of your employees
As a project manager, being able to monitor the work of your team and quickly search for the best consultants among your employees or subcontractors is possible thanks to this solution. resource planning . Stafiz has a team calendar and a database to find the people who best match your needs and those of your customers.
For better planning, you can check the availability of resources and the skills of each profile to place them on the projects that match them.
Using Stafiz software simplifies your recruitment organization. When each need arises, create and centralize resource planning requests and let the tool's automation offer you the resources you need that correspond to the request. All you need to do is validate!
Centralize your management
For better organization, it is possible to have centralized management. Create positions like that of planning manager or Project Management officer. According to the Project Management Blog , the PMO supports the management and steering of projects by intervening directly or through project managers. With a global vision, he ensures the progress and progress of tasks and has a control and coaching role. “ It’s the role of the PMO to synchronize everything and ensure that resources are strategically allocated .”
How to go further ?
Your employees present their experiences and skills on their CV and this information is generally enough to know how to distribute them across different projects. However, they will be more engaged if their preferences, their appetites and the skills they want to acquire are taken into account in the equation. Go further than their CV, know how to ask the right questions and integrate these variables into your resource planning .
Having this new visibility on your project schedules increases the performance of your company, it allows you to better staff your employees according to their workload level. Remote work has led to this trend of distributing work unequally to employees. Some are overloaded and others are not overworked enough. The tool of resource planning reduces these errors thanks to better visibility of loads.
As you will have understood, using Stafiz is a considerable advantage, whether for managers, project managers and employees. The precise functionalities of the software adapt to each person's tasks and simplify them. Nothing better to have the best pool of candidates and a broader vision of how you can staff each of these profiles on your projects.
Contact us with any questions!
Stafiz is a solution for resource planning teams. With Stafiz, you automate: the search for profiles, positioning on customer needs, and production schedules. You gain visibility and simplicity. You make better decisions that improve your business profitability and simplify load management.
To learn more about the Stafiz platform, request a demo.
