How can you better manage your teams and your projects with a resource planning tool ?
When the way we work and carry out projects changes dramatically, it's easy to feel unsettled. It's been almost two years since many people started working remotely, and the question of project management and resource planning still arises. Managing your teams and making an efficient resource planning requires a certain amount of organization. This can be simplified with our Stafiz solution, which allows you to :
- Get the job done fast
- Find and staff the best profiles
- Better manage your teams (even remotely)
What's at stake in managing your projects remotely?
In every company, practice or agency, a new dynamic took hold. Little by little, everyone had to set up their own home office. Even if many have felt they've saved time by not having to commute, time is still what project managers and collaborators lack. In fact, the new hybrid modes of working, juggling presence in the office and distance, are turning everyone's organization upside down. Not being able to see each other face-to-face in all situations sometimes complicates the management of resource planning.
If your teams seem less engaged and involved in their tasks or missions, telecommuting is surely the cause. Read this blog post on how to better manage your remote employees. Managing employees today is a real challenge. You need to get your hands on the best projects and the right profiles to recruit, without wasting too much time.
How can you get a clearer picture of your customers' needs and your teams' schedules?
According to this article on the Teamleader site, managing a project is the role of the project manager. "This person's responsibility is to combine strategy (planning) and operations (execution) to bring the project to a successful conclusion."
The various stages are planning the phases of progress and defining strategic objectives with stakeholders. "Then he executes the plan, managing resources (materials, people, etc.) and restrictions (objective, deadline and cost) throughout the process."
Good task management and respect for deadlines and priorities ensure the success of a project.
Teamleader gives us a list (see below) of all the benefits of good management. That's why we emphasize the use of a resource planning tool. It's the solution for successfully completing your projects and motivating your colleagues. Thanks to this software, distance is no longer a problem when it comes to staying operational.
- Meeting the expectations of all stakeholders
- Bringing order and clarity
- Keeping a clear focus and objectives
- Optimizing resources
- Define a realistic action plan
- Guaranteeing quality control
- Managing risks
- Continuous monitoring
- Reducing the risk of failure
- Managing success and failure (and learning from them!)
Stafiz is a tool from resource planning that gives you greater visibility of your customers' needs, staff profiles and schedules. Allocate the right resources to your projects and manage your teams' workloads!
Stafiz, a fast, automatic solution
Stafiz makes time tracking easy. You can update your project tracking in real time, and your activity reports are available on all your devices. These are automatically updated and can be synchronized with your online calendars (Google, Microsoft etc.). You can automate time tracking when one of your employees is absent. As an administrator, you can supervise overdues, vacations and absences. This is ideal for seeing the impact of these elements in real time on project follow-up.
Whether you're a consultant or an agency, this tool from resource planning is really made for you, and will make your life easier. It's the way to improve your productivity by freeing your staff from time-consuming repetitive tasks. By using all the software's resource planning functions, you'll have a better overview of what your teams are doing in real time. You'll see who's available when, as well as their skills and experience.
Monitor your employees' work
As a project manager, you can keep track of your team's work and quickly search for the best consultants among your employees or subcontractors, thanks to this solution from resource planning. Stafiz features a team calendar and a database for finding the people who best match your needs and those of your customers.
For better planning, you can check the availability of resources and the skills of each profile to place them on the projects that match them.
Using Stafiz software simplifies your recruitment organization. As each need arises, create and centralize requests for resource planning and let the tool's automation suggest the resources you need that match the request. All you have to do is validate!
Centralize your management
For better organization, it's possible to have centralized management. Create positions such as Planning Manager or Project Management Officer. According to Blog Gestion de Projet, the PMO supports project management by intervening directly or through project managers. With a global vision, the PMO ensures the progress and progress of tasks, and plays a controlling and coaching role. "It's the PMO's role to synchronize everything and ensure that resources are strategically allocated".
How can we go further?
Your employees present their experience and skills on their CVs, and this information is usually enough to know how to allocate them to different projects. But they'll be more committed if their preferences, skills and the competencies they want to acquire are factored into the equation. Go beyond their CV, ask the right questions and integrate these variables into your resource planning.
Having this new visibility over your project schedules boosts your company's performance, enabling you to better staff your employees according to their workload level. Remote working has led to a tendency to distribute work unevenly among employees. Some are overworked, others underworked. The resource planning tool reduces these errors thanks to improved load visibility.
As you can see, using Stafiz is a considerable advantage for managers, project leaders and employees alike. The software's precise functionalities adapt to and simplify everyone's tasks. There's nothing better than having the best pool of candidates and a broader vision of how you can staff each of these profiles on your projects.
Contact us if you have any questions!
Stafiz is a solution for resource planning teams. With Stafiz, you automate: profile searches, positioning on customer needs, and production schedules. You gain visibility and simplicity. You'll make better decisions, which will improve the profitability of your business and simplify workload management.
To find out more about the Stafiz platform, request a demo.
