Yaniro used Excel to manage customer invoicing. A method that worked, until the missions multiplied. As a result of this growth, the recruitment of freelance talent is inevitable.
Thanks to Stafiz, Yaniro is able to monitor the production of his subcontracting in real time, to automate and make his invoicing more reliable.
- Scope: France
- Users: 10 employees
- Sector: Coaching & Training
Context and issues
Yaniro is a coaching and training organization that supports French Tech companies and start-ups. The executing coaching offered to the founders of these companies as well as the training provided to managers are not only an opportunity to boost their performance, but also to reassure the people concerned in their role of high responsibility. As a result, teams enjoy a more pleasant working environment.
But if the activity monitoring of the 3 co-founders and the management of invoicing was until now comfortable with them on Excel, a context of growth is pushing them to recruit independent talent. Monitoring production times and quality then becomes more difficult. With the inclusion of subcontracting, invoicing also presents new problems: double or even triple entry of information can lead to errors that lead to incorrect payments. The latter case has a considerable impact on employee satisfaction on the one hand, and employer credibility on the other.
Designed for service companies, it was natural that Yaniro chose Stafiz for its business and resource management issues.
Their needs at a glance:
- Time tracking with flexible granularity (day/man and hour/man)
- Visibility on freelancers' production
- Invoicing automation
Stafiz lets himself be forgotten, in a good way. When I was a consultant, reporting times was always a bad time because the tool was unpleasant, and I felt like I was clocking in like the old fashioned way. Eventually, Stafiz stepped aside so that everyone could focus on their work.
Alexis Eve
Cofounder
Solution provided
Stafiz offers great granularity in time management. This makes it possible to adapt to the way the time of the different coaches and associated missions, for example: in day or hour. The per diem rate (ADR) of each talent is populated on their profile, and validation workflows eliminate any risk of data entry errors thanks to automated invoicing.
In terms of schedules, Yaniro invoices in two stages: 50% is invoiced at the time of order, and the rest is invoiced halfway through. Stafiz presents the rest of the tasks to be done, the uninvoiced production and manages the invoicing deadlines automatically. All the information is centralized: the progress of the assignments, the time declared by the freelancers and their invoices, but also what is invoiced to the client.
As data entry is faster, more reliable and automated, the invoicing process can then be started more quickly, to the delight of independent employees who benefit from mutual recognition, thus creating a climate of trust.
Beyond this operational practicality, Yaniro has made the development of his employees a real challenge. The search for a collaborative and intuitive tool was a priority that Stafiz was able to satisfy thanks to its easy-to-use platform.
Finally, Stafiz's support was up to the task. Between short response time and suggestions in the use of the tool, the visibility on the roadmap in complete transparency allows Yaniro to evolve at the same time as the tool, and to position itself in case of needs for new features.
Benefits
- A smoother invoicing process
- A real-time view of the activity
- Improved communication with subcontractors
Let's find out together how to replicate this success at home.