Project management: 7 points to mobilize your teams
Project management: how to better mobilize your teams in 7 key points
The time when consultants on the same project sent dozens of emails a day to each other is OVER. How to properly define the roles and tasks of each person? How can I be sure that all team members have the latest version of the documents? How to avoid misunderstandings and trampling on the team's various missions?
By largely going digital, companies have optimized their time and costs. But what about project management? Indeed, the finalization of an assignment depends on many factors, including the essential one of teamwork and its smooth running. Stafiz allows companies to use a solution for their entire operations: project management and monitoring are part of it.
1. Save time and productivity
Connected business resources in one environment make work more efficient and simpler. Information is shared at the right level and communication, as everyone knows, is "the sinews of war". On a single platform, consulting firms can do their business monitoring, manage all their projects and automate the resource planning. This is a considerable time saver, especially for project managers and support teams. This time saved leads to an increase in productivity. Companies that have taken the plunge into digitalization see their profitability increase but also their turnover. With more time available and the right tools, employees are more focused on selling projects and monitoring customer satisfaction. The rationalization and optimization of the work of the teams is an obvious cause.
2. Maximizing creativity and efficiency
Working collaboratively means that each member of the team can contribute to the building. The human and professional skills of each person can have a positive impact on the success of the project. What for? Because first of all, everyone is part of a process of improving tasks. Then, the tasks, their splitting and their progress is visible to all team members. And finally, information circulates in an optimal way.
ERP is therefore at the heart of this new way of working. Time-consuming tasks related to communication between team members disappear. Time is optimized for the benefit of actions with real added value. It can even be said that this liberation allows consultants to focus their attention on the core of their mission. Their efficiency increases, but so does their ability to innovate and create.
3. Simpler project management with visibility on all operations
Project visualization and monitoring are done in real time alongside the consultants' work. With the integration of different project management tools, Stafiz makes life easier for managers. From the portfolio to the project report to a vision of profitability, the platform saves time. This overall visibility makes it possible to adjust human resources as well as the material resources committed thanks to the automatic calculation of margins or losses. The person who manages the project can also reframe the work easily by visualizing the tasks performed by the consultants.
4. Empower teams
With intuitive and ergonomic project management software, project management is much simpler. Each task is predefined and each team member is positioned on a particular element of the mission. This allows for optimal visibility on the mission and its progress. But also, and this is not negligible: teams no longer need to be constantly managed. They know the work that everyone has to do to complete the project.
The project manager has an overview of the mission. He manages his project according to needs that may change: human resources, technical or time constraints, invoicing, monitoring of the team's time, etc.
5. Teams that are both together and mobile
Employees may not be in the same place at the same time. And at the organizational level, this is an essential point! If some have to travel to customers' sites, the project may include external service providers who do not work in the company. This is the advantage of a collaborative platform. Consultants and freelancers move forward on the project wherever they are.
This geographical flexibility does not have an impact on the deadlines to be met, for example. The collaborative platform brings together the work of the entire team and everyone knows where they stand!
6. Engage teams
There is a lot of talk about technological or marketing innovation. However, what about management? The only axis that focuses on people, its evolution is nevertheless just as fundamental. What for? Because the way teams are managed has a direct impact on the success of the company. Creating a climate conducive to initiative and innovation is not enough to change management.
A good first step is to place the project manager as an observer and coach with teams that communicate effectively with each other. But for all this, there is no magic formula! We need to give them tools. The best of them is the project management tool, which can also be called a collaborative platform because it really tends towards this type of management.
7. Motivate teams
The project management tool makes each consultant responsible for his or her mission within the framework of the project. This empowerment automatically leads to a new way of communicating with team members. Everyone must be able to hear and understand each other because the manager is no longer there to manage tensions. Indeed, he no longer acts as a relay between the team members in terms of communication. This new situation allows the development of new skills. Consultants are obliged to communicate with each other effectively for the smooth running of their mission. As a result, the team changes, in the sense that it is more aware of its responsibility. It is this empowerment in the completion of the project that motivates both the teams and pushes them to action.
Another element of motivation is that of the overall view of one's action. If the team is an entity, a whole, each member plays a role that impacts the result. In order for team members to have an almost unfailing will, they must be able to understand this impact. Around a project management tool, it is easier to follow the consultants, to anticipate or understand their needs and therefore to grow and sustain their motivation.
