9. How to set up a project quote and invoicing tool?

a. Ensure that the tool meets your needs

Each business has its own needs. You have to look for the software solution that best suits your needs. Several approaches make it possible to identify an initial selection of suitable software:

1. Question companies that do the same activity to find out what software they use
2. Search on software comparison sites like Capterra, G2, etc.
3. Search the internet, specifying your needs: “project invoicing”, “project invoicing software”, etc…

Establish a list of 6 to 8 most relevant software programs. Contact this software to discuss your specific needs. The demos allow you to understand the software's mastery of your particular cases and how it can respond to your problems.

At this stage, you should remember to go down a pre-established list of questions to ask to ensure that your approach is exhaustive and coherent between the different solutions.

b. Verify that history imports are easy

When implementing the solution, it is very likely that historical data or at least that of the current financial year will need to be imported into the software.

So make sure that the software has a bulk data import module, in order to enter all invoicing history, by client and by project.

This module should allow you to carry out the imports yourself, without the help of an integrator or the software publisher's teams. It should be simple enough that you don't spend too much time on it.

c. Ensure that the tool meets all standards and manages electronic invoicing

The invoicing software must meet standard standards and must be able to adapt to the invoicing that you carry out in all the countries in which your customers are located.

So check your particular cases to confirm that they can also be handled with this billing tool.

With the transition to electronic invoicing, check that the invoicing tool will also meet the required criteria, to avoid having to change it in the near future.

The 9 problems of project invoicing and how Stafiz helps you solve them?

1. How to estimate costs, prices and billing type for a billable project?

2. How to manage the risks of project overruns ?

3. How to get paid faster by customers?

4. How to manage complex billing arrangements

5. How to take into account the invoicing of taxes? and multi-currency billing?

6. How to manage invoicing between different entities of the same company (interco flow)

7. How to simplify communication with customers?

8. How can certain parameters be modified during projects that will impact invoicing?

9. How to set up a project quote and invoicing tool?

The 9 problems of project invoicing